Location: Mthatha regional Office, Eastern Cape | Closing Date: 08 September 2023
Department of Public Works invites applications from persons interested to fill the 3 x Admin Clerk position.
The Department of Public Works is hiring and invites applications for the vacancy: ADMINISTRATIVE CLERKS WORKS MANAGEMENT) REF NO: 2023/3487 (X3 POSTS)
Closing Date: 08 September 2023
SALARY: R202 233 per annum
CENTRES: Mthatha regional Office
REQUIREMENTS
Senior Certificate / A Grade 12 or equivalent qualification. Relevant years of experience in clerical and office administration duties or Works Management or Facilities Management.
Must have Knowledge computer literacy (word processing, spreadsheets, and presentation), Reapatala, Archibus, Wox4u and papertrail. Good verbal and written communication skills.
Basic Knowledge of public finance act, Accruals, report writing and submissions. Sound general office administrative and organizational skills.
Ability to work under pressure, independently and to be trustworthy. Good interpersonal relations skills and basic numeracy.
Willing to adapt work schedule in accordance with office requirements. Three year qualification (NQF Level 6) in administration qualification or relevant qualification as recognized by SAQA will serve as an advantage.
DUTIES AND RESPONSIBILITIES
Ensure co- ordination and record complaints. Ensure all complaints are recorded and attended to. Approve complaints on Archibus System.
Update the status on Worx4u system using quotations. Capture quotation on the spread sheet. Follow up on quotations from work managers. Check quotation versus the complaint and calculations.
Administer and capture payments. Capture approved fund on the system and forward to SCM for Order. Follow up on outstanding orders to be issued from SCM.
Compile Accruals. Compile 415 forms with the reports and for forward to works managers. Receive 415
from control works manager forward to delegated Authority for fund approval.
The incumbent will be responsible to perform office administrative activities and liaise with stakeholders relevant to the office.
Prepare documents for meetings, presentations and reports and organize office logistical matters. General receptionist and make required transport, travel and accommodation arrangements.
Correspondence, documents and reports, draft and type correspondence and documents. Manage the flow of information and documents in the office and the communication to and from office.
Processing of forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
How to apply
APPLICATIONS
Mthatha Regional Office Applications: The Regional Manager, Department of Public Works and Infrastructure, Private Bag X5007, 5009 or Hand Deliver to PRD2 Building 5th floor, Sutherland Street, Umtata.
Applications should be submitted on the prescribed 2021 Z83 form obtainable from all Government Departments or can be downloaded from the link at the bottom of this post.
Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.
Each application form must be fully completed, duly signed and initialled by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert.
Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process.
Download the advert in PDF form from the link below, as well as the new Z83 form.
ENQUIRIES
Ms. L Mpukane Tel No: (047) 502 7040
